At some point, all two and four-year schools will require a transcript, the document that lists all of your courses, grades and GPAs.
TWO YEAR COLLEGE APPLICANTS Community Colleges almost always only want a final transcript at the end of senior year - unless you are applying to an honors program.
FOUR YEAR COLLEGE APPLICANTS Four-year colleges will want a transcript of some type or a self-reported academic record (SRAR) with your application. Each school will tell you what they want.
An unofficial transcript can be downloaded by students from FACTS or from Maia. Some schools will ask you to upload an unofficial transcript when you apply
An official transcript is sent by your counselor to the college. Many schools require these when you apply - but not all!
Students must request, in Maia, for transcripts to be sent to the schools they apply to. Official transcripts are not sent until mid-September, once course schedules are more finalized. Your College Counselor will also send a mid-year transcript at the end of your first senior semester to all colleges that require one.
how do i request a transcript?
Before you request your transcripts, you should:
If using Common App, complete the FERPA agreement on the Common App and match your Common App and Maia accounts. (watch video tutorial)
Add colleges to your "Applying List" List
If using Common App, schools will automatically upload from Common App to Maia. Deadlines should also upload. Be sure to check to make sure all the information in Maia is correct.
Request a Transcript:
Log Into Maia.
Click on Universities>Applying List
Double check your list. Make sure they show the right application type (Common or not Common) and deadline
Select "Request Transcripts" for each college
self reported academic records (SRAR)
Some very popular schools require SRAR completion instead of a transcript when you apply! Sometimes, you might complete a SRAR once, and be able to use it for multiple schools with only a little additional work to link the SRAR to the next school. Depending upon your schools though, you may need to complete 5-6 different SRARs. These are not hard, but they are time consuming - and you need to be organized.
University of California system: SRAR required for all UC schools. There is very specific reporting, based upon the A-G courses. There are also very specific requirements for how to enter course levels and course grades. Note: Only AP courses count as Honors courses in the UC application. SVHS A-G CLASSES
California State system: SRAR required for all CA State schools. There is very specific reporting, based upon the A-G courses. There are also very specific requirements for how to enter course levels and course grades. SVHS A-G CLASSES
Common App Courses & Grades: Some schools will have you self-report on the Common Application Courses & Grades section. You will only have to do this section if one of the schools you are applying to requires it. Some popular schools that require self reported grades include: ASU, Loyola Marymount, NYU, Stanford, UOregon, UArizona, UMass, UWisconsin, USC.
Coalition App 9-11th Grade Coursework: Most schools (but not all) will require you to complete this section if you do the Coalition application. Most students find this to be the most time-consuming of the SRARs to complete.
Individual School SRARs: Some schools also have their own SRAR on their own school specific application.